Gobe Productive User's Guide - Spreadsheet Spell Checking

- Working in the spreadsheet environment
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# Spell Checking

Begin Spell Checking | Using the SpellBar to Correct Spelling | Working with User Dictionaries
Create a New User Dictionary | Edit Words in a User Dictionary | Import/Export a User Dictionary

The Gobe Productive suite includes a 100,000 word spelling dictionary to help catch pesky misspellings. The program also allows you to add your own words to the dictionary to cover all the slang and technical terms the dictionary does not have.

When checking the spelling in a document, the SpellBar is displayed. The SpellBar is a special addition to the PartBar exclusively for spell checking.

The SpellBar

## To Begin Spell Checking

You can begin spell checking either from the beginning of the spreadsheet or at the point where the cursor is in the spreadsheet. Spell checking progresses through the spreadsheet first down and then right.

- To Start from the Beginning of your document, select Spell Check from the Document menu, and then select Start from Top. The program searches for the first misspelled word.
- To Start from where ever the cursor is in the document, select Spell Check from the Document menu, and then select Start from Cursor. The program searches for the first misspelled word.

## Using the SpellBar to Correct Spelling

1. Begin spell-checking. When the program discovers a word with questionable spelling, it stops, highlights the word, and displays relevant replacement words in the Suggestion menu to the left of the Replace button on the SpellBar. If the program cannot locate any good replacement words, the menu is blank.

2. Do one of the following:

> - Select the word you want to use and click Replace. If you cannot find the correct replacement word, you may edit the word directly in the workspace.
> - If you want the spell checker to ignore the word, click Skip.
> - If you want to add the word to the currently active user dictionary, click Learn.

3. Then continue the spell-checking process.

> - To continue the spell checking from where the cursor is, click Continue.
> - To restart spell-checking at the beginning of the document, click Begin.
> - The spell checking process is halted while you are replacing and editing a word. If you do not want to restart the spell checking, continue working in the workspace. You can hide the SpellBar using the Hide SpellBar option on the Document, Spell Check submenu.

## Working with the User Dictionary

There is no limit to the number of user dictionaries you can have. However, only one dictionary can be active at any time. By default, the application comes with one user dictionary named UserDictionary.

### To Create a New User Dictionary

1. From the Document menu, select Spell Check, then select Spell Dictionaries... The Spell Dictionaries dialog box is displayed.
2. Click New. A New User Dictionary Name dialog box is displayed.
3. Enter the New User Dictionary Name and click OK.
4. The new dictionary is created. The Edit User Dictionary dialog box is displayed. See below for more information about using the dialog box to edit the words in a dictionary.

### To Edit the Words in a User Dictionary

1. From the Document menu, select Spell Check, then select Spell Dictionaries... The Spell Dictionaries dialog box is displayed (see above).
2. Use the Name tool to select the dictionary you want to edit.
3. Click Edit. The Edit User Dictionary dialog box is displayed.
4. To Add a Word to the Dictionary

   Type the word in the Word field and click Add Word. The word is added to the dictionary.

5. To Remove a word from the Dictionary

   Locate and select the word in the list and click Remove Word.

### To Import/Export a User Dictionary

1. From the Document menu, select Spell Check, then select Spell Dictionaries... The Spell Dictionaries dialog box is displayed (see above).
2. Use the Name tool to select the dictionary you want to edit.
3. Click Edit. The Edit User Dictionary dialog box is displayed (see above).
4. To Import a Dictionary:

> - Click Import Text... A standard BeOS open dialog box is displayed.
> - Locate the file you wish to import and click Open.
> - The new words are added to the dictionary.

5. To Export a User Dictionary:

> - Click Export Text... A standard BeOS Save dialog box is displayed.
> - Locate the folder where you want to place the exported file, enter a file name, and click Save.
> - All the words in the dictionary are exported to the file. You can send the file to another user for them to import.

Copyright © 1999, Gobe Software, Inc.