Gobe Productive User's Guide - Document Size, Margins, & History

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# Document Size, Margins, & History

Document Size | Set the Document Size | Document Margins | Set the Document Margins
Document History | Document History Palette Options | Undo an Action | Redo an Action

Three features available on the Documents menu are Document Size, Margins and History.

## Document Size

Document size refers to the number of pages or screen size for an environment.

### To Set the Document Size

1. Select Document Size from the Document menu. A Document Size dialog box is displayed.
2. Enter the number of Pages Across you want. This refers to how many pages the document has.

| IMPORTANT: For Presentation and Image Processing, the Pages Across field is replaced with a width and height screen size measurement. See image below. For Spreadsheet documents, the number of rows and columns of the document is displayed. For Word Processing documents, the Document Size dialog box provides an option to include a Title Page.

3. Click OK when finished.
4. You can change the document size at any time. If you reduce the size of the document, any items on deleted pages are deleted as well.

## Document Margins

Document margins refer to the amount of white space between the edge of the paper and the workspace. All documents have four margins: top, bottom, left, and right. The margins are the same for all pages in the document.

### To Set the Document Margins

1. Select Margins from the Document menu. A margins dialog box is displayed. Margins are shown in whatever the default unit of measurement is for the document. For more information on changing the default unit of measurement, see the Preferences topic.
2. Enter the Left, Top, Right, and Bottom margins.
3. To display the margins on the workspace as Page Guides, check Show Page Guides in the Options box. This is the default setting. If you do not want to display the page guides, uncheck this option.
4. Click OK when finished.

You can change the document margins at any time. Items located outside of the margins will not print.

## Document History

The document history palette displays a running history of all the changes you have made to a document. This is a great way to go back and trace your steps and actions. You can freely undo and redo actions from this palette. However, actions in a document are performed in a linear fashion. If you undo an action five steps back, all five steps are undone, not just the fifth action back. Likewise, when you redo an action, all actions up to that action are also redone.

### Document History Palette Options

1. To display the Document History palette, select History from the Document menu.
2. In the Document History palette, click Options. Three choices are displayed:

   Clear History | Clears the History list.
   Show Undo Steps | Displays the sequence of steps leading up to the selected action. If you undo an action five steps back, the five steps are displayed in the document. If Show Undo Steps is not checked, the steps are not displayed.
   Set Undo Levels | Allows you to choose the number of Undo Levels/Actions.

| NOTE: The number of undo actions kept in memory can also be set in the Preferences. See the Preferences topic for more information.

### To Undo an Action

1. Select the action in the Document History palette you wish to undo.
2. Click Undo. The selected action and all subsequent actions are undone. You can also press [ALT] [Z] for the same result.

### To Redo an Action

Once an action is undone, it still appears in the Document History palette. You can select an undone action and reinstate the action.

1. Select the action you want to reinstate.
2. Click Redo. The selected action and all preceding actions (that were undone before) are reinstated. You can also press [SHIFT] [ALT] [Z] for the same result.

Undo/Redo actions are not tallied to the Document History palette.

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