9 September 2002 Source: http://www.access.gpo.gov/su_docs/aces/fr-cont.html ----------------------------------------------------------------------- [Federal Register: September 9, 2002 (Volume 67, Number 174)] [Rules and Regulations] [Page 57275-57297] From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr09se02-17] [[Page 57275]] ----------------------------------------------------------------------- Part II Securities and Exchange Commission ----------------------------------------------------------------------- 17 CFR Parts 228, 229, et al. Certification of Disclosure in Companies' Quarterly and Annual Reports, Management Investment Company Shareholder Reports and Designation of Certified Shareholder Reports as Exchange Act Periodic Reporting Forms; Final Rule and Proposed Rule [[Page 57276]] ----------------------------------------------------------------------- SECURITIES AND EXCHANGE COMMISSION 17 CFR Parts 228, 229, 232, 240, 249, 270 and 274 [Release Nos. 33-8124, 34-46427, IC-25722; File No. S7-21-02] RIN 3235-AI54 Certification of Disclosure in Companies' Quarterly and Annual Reports AGENCY: Securities and Exchange Commission. ACTION: Final rule; request for comments. ----------------------------------------------------------------------- SUMMARY: As directed by Section 302(a) of the Sarbanes-Oxley Act of 2002, we are adopting rules to require an issuer's principal executive and financial officers each to certify the financial and other information contained in the issuer's quarterly and annual reports. The rules also require these officers to certify that: they are responsible for establishing, maintaining and regularly evaluating the effectiveness of the issuer's internal controls; they have made certain disclosures to the issuer's auditors and the audit committee of the board of directors about the issuer's internal controls; and they have included information in the issuer's quarterly and annual reports about their evaluation and whether there have been significant changes in the issuer's internal controls or in other factors that could significantly affect internal controls subsequent to the evaluation. In addition, we are adopting previously proposed rules to require issuers to maintain, and regularly evaluate the effectiveness of, disclosure controls and procedures designed to ensure that the information required in reports filed under the Securities Exchange Act of 1934 is recorded, processed, summarized and reported on a timely basis. DATES: Effective Date: August 29, 2002. Comment Date: Comments on the extension of the certification requirement to definitive proxy and information statements should be received by October 9, 2002. ADDRESSES: Comments should be submitted in triplicate to Jonathan G. Katz, Secretary, Securities and Exchange Commission, 450 Fifth Street, NW., Washington, DC 20549-0609. Comments also may be submitted electronically at the following electronic mail address: rule- comments@sec.gov. To help us process and review your comments more efficiently, comments should be submitted by one method only. All comment letters should refer to File No. S7-21-02; this file number should be included in the subject line if electronic mail is used. Comment letters will be available for public inspection and copying in the Commission's Public Reference Room, 450 Fifth Street, NW., Washington, DC 20549. Electronically submitted comment letters will be posted on the Commission's Internet Web site (http://www.sec.gov).\1\ --------------------------------------------------------------------------- \1\ We do not edit personal identifying information, such as names or electronic mail addresses, from electronic submissions. You should submit only information that you wish to make available publicly. FOR FURTHER INFORMATION CONTACT: Mark A. Borges, Special Counsel, or Elizabeth M. Murphy, Chief, Office of Rulemaking, Division of Corporation Finance, at (202) 942-2910, or, with respect to issuers of asset-backed securities, Paula Dubberly, Chief Counsel, Division of Corporation Finance, at (202) 942-2900, or, with respect to investment companies, Tara L. Royal, Attorney, Office of Disclosure Regulation, Division of Investment Management, at (202) 942-0721, at the Securities --------------------------------------------------------------------------- and Exchange Commission, 450 Fifth Street, NW., Washington, DC 20549. SUPPLEMENTARY INFORMATION: We are adopting new Item 307 \2\ of Regulation S-B,\3\ new Item 307 \4\ of Regulation S-K,\5\ new Rules 13a-14,\6\ 13a-15,\7\ 15d-14 \8\ and 15d-15 \9\ under the Securities Exchange Act of 1934 (``Exchange Act'') \10\ and new Rule 30a-2 \11\ under the Investment Company Act of 1940 (``Investment Company Act'').\12\ We also are adopting amendments to Rules 12b-15,\13\ 13a-10 \14\ and 15d-10 \15\ and Forms 10-Q,\16\ 10-QSB,\17\ 10-K,\18\ 10- KSB,\19\ 20-F \20\ and 40-F \21\ under the Exchange Act, Rule 30b1-3 under the Investment Company Act,\22\ Rule 302 of Regulation S-T \23\ and Form N-SAR \24\ under the Exchange Act and the Investment Company Act. --------------------------------------------------------------------------- \2\ 17 CFR 228.307. \3\ 17 CFR 228.10 et seq. \4\ 17 CFR 229.307. \5\ 17 CFR 229.10 et seq. \6\ 17 CFR 240.13a-14. \7\ 17 CFR 240.13a-15. \8\ 17 CFR 240.15d-14. \9\ 17 CFR 240.15d-15. \10\ 15 U.S.C. 78a et seq. \11\ 17 CFR 270.30a-2. \12\ 15 U.S.C. 80a-1 et seq. \13\ 17 CFR 240.12b-15. \14\ 17 CFR 240.13a-10. \15\ 17 CFR 240.15d-10. \16\ 17 CFR 249.308a. \17\ 17 CFR 249.308b. \18\ 17 CFR 249.310. \19\ 17 CFR 249.310b. \20\ 17 CFR 249.220f. \21\ 17 CFR 249.240f. \22\ 17 CFR 270.30b1-3. \23\ 17 CFR 232.302. \24\ 17 CFR 249.330; 17 CFR 274.101. --------------------------------------------------------------------------- I. Introduction On July 30, 2002, the Sarbanes-Oxley Act of 2002 (the ``Act'') was enacted.\25\ Section 302 of the Act, entitled ``Corporate Responsibility for Financial Reports,'' requires the Commission to adopt final rules that must be effective by August 29, 2002, 30 days after the date of enactment, under which the principal executive officer or officers and the principal financial officer or officers, or persons providing similar functions, of an issuer each must certify the information contained in the issuer's quarterly and annual reports. Section 302 also requires these officers to certify that: they are responsible for establishing, maintaining and regularly evaluating the effectiveness of, the issuer's internal controls; they have made certain disclosures to the issuer's auditors and the audit committee of the board of directors about the issuer's internal controls; and they have included information in the issuer's quarterly and annual reports about their evaluation and whether there have been significant changes in the issuer's internal controls or in other factors that could significantly affect internal controls subsequent to the evaluation. --------------------------------------------------------------------------- \25\ Pub. L. 107-204, 116 Stat. 745 (2002). --------------------------------------------------------------------------- On June 14, 2002, we proposed rules that would have required a company's principal executive officer and principal financial officer to certify the contents of the company's quarterly and annual reports.\26\ The June Proposals also would have required companies to maintain procedures to provide reasonable assurance that they are able to collect, process and disclose the information required in their Exchange Act reports. Finally, the June Proposals would have required companies to undertake an annual evaluation of these procedures under the supervision of management. Shortly after enactment of the Act, we provided supplemental information on the Act and the June Proposals.\27\ --------------------------------------------------------------------------- \26\ See Release No. 34-46079 (June 14, 2002) [67 FR 41877] (the ``June Proposals''). \27\ See Release No. 34-46300 (Aug. 2, 2002) [67 FR 51508] notifying interested parties of the rules that we are required to adopt pursuant to Section 302 of the Act and highlighting some of the major differences between those rules and the June Proposals. --------------------------------------------------------------------------- In light of Congress' directive in Section 302 of the Act, we are adopting rules that implement the certification mandated by the Act instead of the [[Page 57277]] certification contained in the June Proposals. We received 102 comment letters in response to the June Proposals.\28\ Although responding to the form of certification set forth in the June Proposals, a majority of the commenters supported a certification requirement for senior corporate officers.\29\ In addition, the comment letters we have received since the enactment of the Act also express support for a certification requirement.\30\ Because Section 302 of the Act prescribes the form of certification that we are to adopt, the new rules do not reflect many of the comments and suggestions that we received on the June Proposals. --------------------------------------------------------------------------- \28\ The commenters included 56 individual and institutional investors, 21 companies and company associations, one domestic governmental agency, one foreign governmental agency and 23 members of the accounting and legal communities. These comment letters and a summary of comments are available for public inspection and copying in our Public Reference Room, 450 Fifth Street, NW., Washington, DC 20549, in File No. S7-21-02. Public comments submitted electronically and the summary of comments are available on our Web site