16 August 1997
Source: http://www.access.gpo.gov/su_docs/aces/aaces002.html

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From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:dod_othr-169]

LDIA 0590

System name: Defense Intelligence Special Career Automated
      System (DISCAS).

System location:
  Defense Intelligence Agency, Washington, DC 20340-0001.
Categories of individuals covered by the system:
  DoD civilian positions and employee grades GS-05 and above in the GS-
  0132 intelligence series, scientific and technical series and other
  related professional series which are assigned to an organizational
  component performing an intelligence function. Cryptologic personnel
  and those enrolled in the National Security Agency (NSA) career system
  are excluded.
Categories of records in the system:
  Data on employment history, qualification and skills and performance
  appraisals.
Authority for maintenance of the system:
  Pursuant to the authority contained in the National Security Act of
  1947, as amended, the Secretary of Defense issued Department of
  Defense Directive 5105.21 which created the Defense Intelligence
  Agency as a separate agency of the Department of Defense and charged
  the Agency's Director with the responsibility for the maintenance of
  necessary and appropriate records and Department of Defense Directive
  5010.10, Intelligence Career Development Program.
Purpose(s):
  Information is collected in order to register all eligible DoD
  civilian employees in the DISCAS. The information provides for
  verification and in some cases updates previous provided information.
  It is used for automatic referral for position vacancies throughout
  the DoD Intelligence Community and includes the individual's own
  (local) organization. The DISCAS forwards inquiries to employees
  regarding their availability for specific position vacancies when
  requested by the DoD component. DISCAS will maintain files and records
  for historical or user research purposes such as annual reports for
  DoD components or management information furnished to appropriate DoD
  users.
Routine uses of records maintained in the system, including categories
    of users and the purposes of such uses:
  The `Blanket Routine Uses' set forth at the beginning of the DIA's
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
    and disposing of records in the system:
Storage:
  Automated, maintained on magnetic tape and manual in paper files.
Retrievability:
  By name or Social Security Number.
Safeguards:
  Records are maintained in a building protected by security guards and
  are stored in vaults, safes or locked cabinets and are accessible only
  to authorized personnel who are properly screened, cleared and trained
  in the protection of privacy information.
Retention and disposal:
  Records are temporary. They are retained until the employee concludes
  his DoD intelligence career at which time they are retired to an
  inactive file for 1 year and then destroyed.
System manager(s) and address:
  Office of Training, Defense Intelligence Agency, Washington, DC 20340-
  5194.
Notification procedure:
  Individuals seeking to determine whether information about themselves
  is contained in this system should address written inquiries to the
  Freedom of Information Office (PL/FOIA), Defense Intelligence Agency,
  Washington, DC 20340-3299.
  Your request must include your full name, current address, telephone
  number and Social Security Number or date of birth. Requests submitted
  on behalf of other persons must include their written, notarized
  authorization. Providing of the Social Security Number under E.O. 9397
  is voluntary and it will be used solely for identification purposes.
  Failure to provide the Social Security Number will not affect the
  individual's rights.
Record access procedures:
  Individuals seeking access to information about themselves contained
  in this system should address written inquiries to the Freedom of
  Information Office (PL/FOIA), Defense Intelligence Agency, Washington,
  DC 20340-3299.
  Your request must include your full name, current address, telephone
  number and Social Security Number or date of birth. Requests submitted
  on behalf of other persons must include their written, notarized
  authorization. Providing of the Social Security Number under E.O. 9397
  is voluntary and it will be used solely for identification purposes.
  Failure to provide the Social Security Number will not affect the
  individual's rights.
Contesting record procedures:
  DIA's rules for accessing records, for contesting contents and
  appealing initial agency determinations are published in DIA
  Regulation 12-12; 32 CFR part 319; or may be obtained from the system
  manager.
Record source categories:
  Source data for DISCAS is provided by the employees, the employee's
  supervisor and the servicing civilian personnel office.
Exemptions claimed for the system:
  None.