16 August 1997
Source: http://www.access.gpo.gov/su_docs/aces/aaces002.html

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From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:dod_othr-273]

V8-01

System name: Industrial Personnel Security Clearance File.

System location:

  Central facility is located at the Defense Investigative Service,
  Defense Industrial Security Clearance Office, 3990 East Broad Street,
  Building 306, Columbus, OH 43213-1138.

  Remote terminals are located at the NSA DIRNSA OPS, Building 3, Room
  CIB 51, Fort Meade, MD 20755.

  Defense Investigative Service, Deputy Director (Industrial Security),
  1340 Braddock Road, Alexandria, VA 22314-1651.

  Defense Investigative Service, New England Region, Director of
  Industrial Security, 495 Summer Street, Boston, MA 02210-2192.

  Defense Investigative Service, Mid-Atlantic Region, Director of
  Industrial Security, 1040 Kings Highway North, Cherry Hill, NJ 08034-
  1906.

  Defense Investigative Service, Capital Region, Director of Industrial
  Security, 2461 Eisenhower Avenue, Room 752, Alexandria, VA 22331-1000.

  Defense Investigative Service, Mid-Western Region, Director of
  Industrial Security, 610 South Canal Street, Room 908, Chicago, IL
  60607-4577.

  Defense Investigative Service, Southeastern Region, Director of
  Industrial Security, 2300 Lake Park Drive, Suite 250, Smyrna, GA
  30080-7606.

  Defense Investigative Service, Southwestern Region, Director of
  Industrial Security, 106 Decker Court, Suite 200, Irving, TX 75062-
  2795.

  Defense Investigative Service, Northwestern Region, Director of
  Industrial Security, Building 35, Room 114, The Presidio, San
  Francisco, CA 94129-7700.

  Defense Investigative Service, Pacific Region, Director of Industrial
  Security, 3605 Long Beach Boulevard, Suite 405, Long Beach, CA 90807-
  4013.

Categories of individuals covered by the system:

  Employees and major stockholders of government contractors and other
  DoD affiliated personnel who have been issued, now possess, are, or
  have been in process for personnel security clearance eligibility
  determinations, security assurances or NATO clearance documents.

Categories of records in the system:

  The automated portion may include individual's name, Social Security
  Number and other personal identifying information; date and level of
  security clearance granted; date and type of investigation and
  investigating agency or case number and location; sequential record of
  action; and information necessary to facilitate the security clearance
  process.

  The manual portion may include the clearance application, copy of the
  investigation, record of clearance, foreign clearance and travel
  information; clearance processing information, adverse information and
  other internal and external correspondence and administrative
  memoranda relative to the clearance.

Authority for maintenance of the system:

  E.O. 9397; E.O. 10865; E.O. 10909; DoD Directive 5105.42, Defense
  Investigative Service (DIS); and DoD Directive 5200.2, DoD Personnel
  Security Program.

Purpose(s):

  Records serve as a central repository on the eligibility determination
  of industrial personnel for access to classified information. The file
  serves as an administrative record, current record and repository for
  clearance related reports and information.

Routine uses of records maintained in the system, including categories
    of users and the purposes of such uses:

  The `Blanket Routine Uses' set forth at the beginning of DIS's
  compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,
    and disposing of records in the system:

Storage:

  Automated records are maintained in computer disk packs, magnetic
  tapes and associated data processing files. Manual records are on
  microfiche, index cards and hard copy paper records maintained in file
  folders.

Retrievability:

  Records are accessed by Social Security Number or name or both.

Safeguards:

  Specific codes are required to access the automated records. Manual
  records are housed in a secured area accessible only to authorized
  personnel.

Retention and disposal:

  Manual records of favorable results are destroyed upon issuance of the
  clearance. Automated records are retained for 62 months following the
  termination of employment.

  EXCEPTIONS: Records of cases directed by the Defense Industrial
  Security Clearance Review (DISCR), or cases involving the death of an
  individual holding a clearance, are retained until the subject
  attains, or would have attained, the age of 80 years.
  Records released in accordance with the Privacy Act or Freedom of
  Information Act (FOIA) are retained for two years from date of
  release.

  All cases requiring adjudication are retained for five years from the
  date of the last clearance action.
  Paper records are destroyed by burning or shredding; electronic
  records are erased or overwritten.

System manager(s) and address:

  Defense Investigative Service, Chief, Office of Security, 1340
  Braddock Road, Alexandria, VA 22314-1651.

Notification procedure:

  Individuals seeking to determine whether information about themselves
  is contained in this system should address written inquiries to the
  Defense Investigative Service, Office of Information and Public
  Affairs, 1340 Braddock Road, Alexandria, VA 22314-1651.

Record access procedures:

  Individuals seeking access to information about themselves contained
  in this system should address written inquiries to the Defense
  Investigative Service, Privacy Act Office, PO Box 1211, Baltimore, MD
  21203-1211.

  A request for information must contain the full name and Social
  Security Number of the subject individual. Personal visits will
  require a valid driver's license or other picture identification and
  are limited to the Defense Investigative Service, Privacy Act Office,
  2200 Van Deman Street, Baltimore, MD 21224-6603.

Contesting record procedures:

  DIS' rules for accessing records, contesting contents, and appealing
  initial determinations are contained in DIS Regulation 01-13; 32 CFR
  part 321; or may be obtained from the Defense Investigative Service,
  Office of Information and Public Affairs, 1340 Braddock Road,
  Alexandria, VA 22314-1651.

Record source categories:

  Subjects of investigations; records of other DoD activities and
  components, federal, state, county and municipal records; employment
  records of private business and industrial firms; educational and
  disciplinary records of schools, colleges, universities, technical and
  trade schools; hospital, clinic and other medical records; records of
  commercial enterprises such as real estate agencies, credit bureaus,
  loan companies, credit unions, banks and other financial institutions
  which maintain credit information on individuals; transportation
  companies (air lines, railroads, etc.). Interviews of individuals who
  are believed to have knowledge of the subject's background and
  activities; witnesses, victims and confidential sources; any
  individuals who may have information deemed necessary to complete the
  investigation. Miscellaneous directories, rosters and correspondence;
  any other type of record considered necessary to complete the
  investigation.

Exemptions claimed for the system:

  Portions of this system of records may be exempt under the provisions
  of 5 U.S.C. 552a(k)(5), as applicable, but only if the information
  would reveal the identity of the source who furnished information to
  the government under an implied or expressed promise of
  confidentiality.

  An exemption rule for this system has been promulgated in accordance
  with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and
  published in 32 CFR part 321. For additional information contact the
  system manager.

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