13 November 2008

[Federal Register: November 12, 2008 (Volume 73, Number 219)]
[Notices]               
[Page 66878-66879]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12no08-67]                         

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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID USA-2008-0079]

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 12, 2008 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 3, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0381-100a DAMI

System Name:
    Intelligence/Counterintelligence Source Files (November 1, 1995, 60 
FR 51996).

Changes:
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Buildings employ alarms, security 
guards and/or rooms are security controlled accessible only to 
authorized persons. Paper records in the IRR are stored in security 
controlled areas accessible only to authorized persons. Electronically 
stored records are maintained in specialized software with password 
protected access and data backup measures. Records are accessible only 
to authorized persons with a need-to-know who are properly screened, 
cleared, and trained.''

Retention and Disposal:
    Delete entry and replace with ``Records are retained in active file 
until no longer needed; then retired to the IRR where they are 
destroyed 75 years after date of last action. Destruction is by 
shredding, burning, or pulping for paper records and magnetic erasing 
for electronic records.''
* * * * *

Notification Procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the U.S. Army Intelligence and Security 
Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort 
George G. Meade, MD 20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.''

Record Access Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the U.S. Army Intelligence and Security 
Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort 
George G. Meade, MD 20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.''
* * * * *
A0381-100a DAMI

System Name:
    Intelligence/Counterintelligence Source Files.

System Location:
    U.S. Army Intelligence and Security Command, 8825 Beulah Street, 
Fort Belvoir, VA 22060-5246.
    Decentralized segments are located at U.S. Army Intelligence 
brigades, groups, battalions, companies, detachments, and field offices 
and resident offices worldwide. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

Categories of Individuals Covered by the system:
    Selected individuals who qualify and may be accepted as an 
intelligence or counterintelligence source for the U.S. Army.

Categories of Records in the System:
    Record consists of agreements; contracts; information reports; 
financial reports; operational correspondence; requests for, technical 
files, and results of polygraph examinations; audiovisual products and 
similar documents necessary to confirm operational use of source or 
future claims against the Army by source or heirs of the source. 
Administrative records required by the U.S. Army Investigative Records 
Repository (IRR) for records management purposes such as form 
transmitting operational material to the IRR and providing instructions 
for indexing the record in the Defense Central Index of Investigations 
[Defense Clearance and Investigations Index] (System Notice V5-02) and 
release of material contained therein, form indicating dossier has been 
reviewed and all material therein conforms to Department of Defense 
(DoD) policy regarding retention criteria, form pertaining to the 
release of information pertaining to controlled records, cross 
reference sheet to indicate the removal of investigative documents 
requiring limited access, form identifying material that has been 
segregated and or is exempt from release, and records accounting for 
the disclosure of operational information made outside of the DoD.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army; National Security Act of 
1947, as amended; E.O. 10450, Security Requirements for Government 
Employment, paragraphs 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, 
United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 
1.12(d), 2.3, 2.4, and 2.6; the National Security Act of 1947, as 
amended; the Intelligence Authorization Act of 1995, title V, section 
503 and title VIII, sections 801-811 and E.O. 9397 (SSN).

[[Page 66879]]

Purpose(s):
    To support contingency planning and military operations, to conduct 
counterintelligence and intelligence operations, to confirm claims 
against the Army by source or heirs of source, and to document source 
operations pertaining to the U.S. Army's responsibilities for 
intelligence and counterintelligence.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as routine uses 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By individual name or source/project name, date and place of birth, 
Social Security Number, and numerically by source or project number.

Safeguards:
    Buildings employ alarms, security guards and/or rooms are security 
controlled accessible only to authorized persons. Paper records in the 
IRR are stored in security controlled areas accessible only to 
authorized persons. Electronically stored records are maintained in 
specialized software with password protected access and data backup 
measures. Records are accessible only to authorized persons with a 
need-to-know who are properly screened, cleared, and trained.

Retention and Disposal:
    Records are retained in active file until no longer needed; then 
retired to the IRR where they are destroyed 75 years after date of last 
action. Destruction is by shredding, burning, or pulping for paper 
records and magnetic erasing for electronic records.

System Manager(s) and Address:
    Deputy Chief of Staff for Intelligence, Headquarters, Department of 
the Army, 1001 Army Pentagon, Washington, DC 20310-1001.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Intelligence and Security Command, Freedom of 
Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 
20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.

Record Access Procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Intelligence and Security Command, Freedom of 
Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 
20755-5995.
    Individual should provide their full name, any alias, Social 
Security Number (SSN), date and place of birth, current address, 
telephone number and notarized signature.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From individual; Federal and Department of Defense investigative, 
intelligence and law enforcement agencies; and foreign investigative, 
intelligence, and law enforcement agencies.

Exemptions Claimed for the System:
    Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), 
(k)(2), or (k)(5), as applicable.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

 [FR Doc. E8-26754 Filed 11-10-08; 8:45 am]

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