29 December 2007
This is the first and only Federal Register listing of the DNI Office of
the Inspector General.
Search the Federal Register and other gov-pub databases:
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[Federal Register: December 28, 2007 (Volume 72, Number 248)]
[Notices]
[Page 73899-73904]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28de07-175]
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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
Office of the Inspector General
Privacy Act of 1974; System of Records
AGENCY: Office of the Inspector General, Office of the Director of
National Intelligence.
ACTION: Notice to establish systems of records.
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[[Page 73900]]
SUMMARY: The Office of the Inspector General (OIG) of the Office of the
Director of National Intelligence (ODNI) is establishing several new
systems of records subject to the Privacy Act of 1974, as amended, 5
U.S.C. 552a. These systems of records are maintained by the OIG.
DATES: This action will be effective on February 6, 2008, unless
comments are received that result in a contrary determination.
ADDRESSES: You may submit comments, identified by [RIN number], by any
of the following methods: Federal eRulemaking Portal: http://www.regulations.gov
.
Mail: Director, Information Management Office, Office of the
Director of National Intelligence, Washington, D.C. 20511.
FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director,
Information Management Office, 703-482-3610.
SUPPLEMENTARY INFORMATION: The Intelligence Reform and Terrorism
Prevention Act of 2004 (IRTPA), section 1078, amended the Inspector
General Act of 1978 to grant the Director of National Intelligence
(DNI) the authority to establish an Office of the Inspector General
(OIG) with ``any of the powers and responsibilities'' set forth in the
Inspector General Act of 1978.
On September 7, 2005, by ODNI Instruction 2005-10, the DNI
established the OIG to detect and deter waste, fraud, abuse, and
misconduct involving the ODNI and Intelligence Community programs and
personnel, and to promote economy, efficiency and effectiveness in the
ODNI and Intelligence Community operations. The OIG has responsibility
for programs and operations internal to the ODNI, as well as
responsibilities over community-wide and cross-agency matters that are
within the DNI's authorities.
The ODNI OIG has a threefold mission: (i) To perform, on behalf of
the DNI, audits, investigations, and inspections of the ODNI and
component elements; (ii) to support the DNI's responsibilities under
the IRTPA to improve, reform and integrate the activities of the U.S.
Intelligence Community as a whole, with particular emphasis on the
sharing and dissemination of intelligence information, quality of
analysis, joint duty, and effective execution of the budget; and (iii)
to identify, develop and lead collaborative projects involving the
Inspectors General of the 16 Intelligence Community agencies. Where the
systems of records published herewith contain sensitive personnel
information or law enforcement or classified information, the DNI is
proposing to exempt the systems of records from certain portions of the
Privacy Act and to continue in effect exemptions claimed by record
source agencies where the reason for the exemption remains valid. As
required by the Privacy Act, a proposed rule is being published
concurrently with this notice to seek public comment on the proposal to
exempt these systems. In accordance with 5 U.S.C. 552a(r), the ODNI has
provided a report of this new system of records to the Office of
Management and Budget and to Congress.
Dated: December 13, 2007.
John F. Hackett,
Director, Information Management Office.
SYSTEM NAME:
Office of the Inspector General (OIG) Human Resources Records
(ODNI/OIG-001).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Inspector General (OIG), Office of the Director of
National Intelligence (ODNI), Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former OIG staff; military and civilian personnel
detailed or assigned to the OIG; and current and former OIG contract
employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including name, social security number, residence,
emergency contacts, employing organization, employee identification,
photographs, training records, skills information, travel records,
financial claims information, leave requests and approvals, conduct
records, performance records and awards, suitability-related records,
medical information, grievance records, other records arising from
routine administrative activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Intelligence Reform and Terrorism Prevention Act of 2004, Pub.
L. No. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security
Act of 1947, as amended, 50 U.S.C. 401-442; Exec. Order No. 13,354, 69
Fed. Reg. 53,589 (2004); Exec. Order No.12,333, 46 Fed. Reg. 59,941
(1981); The Inspector General Act of 1978, as amended, 5 U.S.C. App. 1;
ODNI Instruction 2005-10.
PURPOSE(S):
Records in this system enable the OIG to carry out its lawful and
authorized responsibilities to administer its workforce; facilitate and
expedite processing of employee transactions, including benefits
elections and administrative actions; provide management with necessary
data for statistical reports; and provide reference to monitor, record,
and manage personnel with respect to performance, assignments,
training, conduct, time and attendance, administrative claims, and
other matters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published concurrently with this notice and incorporated by reference
(see also: http://www.dni.gov). In addition, the following routine
use(s) may apply: a. A record from this system of records maintained by
the OIG may be disclosed as a routine use to appropriate personnel
within the Office of Personnel Management who have a need to know for
purposes relating to the administration of retirement benefits for
individuals covered by this system.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under the control of the Central Intelligence Agency.
Paper and other hard-copy records are stored in secured areas within
the control of the OIG.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved from this System of Records by automated or hand
searches based on existing indices and automated capabilities utilized
in the normal course of business. Only authorized personnel may search
this system.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are stored in a secure government or contractor
facility with access to the facility limited to
[[Page 73901]]
authorized personnel only and authorized and escorted visitors.
Physical security protections include guards and locked facilities
requiring badges and passwords for access. Paper files are maintained
in a locked drawer. Electronic files are maintained in secure, limited-
access file-servers. Records are accessed only by authorized government
personnel and contractors holding appropriate security clearances and
who have a valid business reason to access the records. Communications
are encrypted where required and other safeguards are in place to
monitor and audit access and to detect intrusions. Backup tapes are
maintained in a secure, off-site location.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B,
Part 1228--Disposition of Federal Records, records will not be disposed
until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Officer, Office of the Inspector General, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to learn whether this system contains information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request, and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management Office, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act published concurrently with this notice.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to correct or amend non-exempt records should address their
requests to the ODNI at the address and according to the requirements
set forth above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or for
appealing an initial determination concerning access or amendment of
records are contained in the ODNI regulation implementing the Privacy
Act published concurrently with this notice.
RECORD SOURCE CATEGORIES:
Human resources data originates from individuals covered by the
system, educational institutions, private organizations, federal
agencies and other ODNI staff.
Exemptions Claimed For The System:
Records contained within this System of Records may be exempted
from the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1)
and (e)(4)(G),(H),(I); and (f) of the Privacy Act, pursuant to 5 U.S.C.
552a (k)(1) and (k)(5). Records may be exempted from these subsections
or, additionally, from the requirements of subsections
(c)(4);(e)(2),(3),(5),(8),(12) and (g) of the Privacy Act consistent
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the
originator of the record, provided the reason for the exemption remains
valid and necessary.
SYSTEM NAME:
Office of the Inspector General (OIG) Experts Contact Records
(ODNI/OIG-002).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Inspector General (OIG), Office of the Director of
National Intelligence (ODNI), Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Governmental and private sector experts, academics, business
professionals and other individuals who have served as advisers,
consultants or contractors to the ODNI or who are known to have
expertise in, or access to information about subjects of interest to
the ODNI or other elements of the Intelligence Community (IC), as
defined by 401a(4) of the National Security Act, as amended.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information, including contact information and areas of
expertise or interest, professional credentials, history of involvement
with IC activities, clearances, accesses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Intelligence Reform and Terrorism Prevention Act of 2004, Pub.
L. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security Act
of 1947, as amended, 50 U.S.C. 401-442; Exec.Order No. 13,354, 69 Fed.
Reg. 53,589 (2004); Exec. Order No. 12,333, 46 Fed. Reg. 59,941 (1981),
The Inspector General Act of 1978, as amended, 5 U.S.C. App.1; ODNI
Instruction 2005-10.
PURPOSE(S):
Records in this system facilitate communication by authorized ODNI
OIG personnel with governmental, academic or private sector experts who
may serve as advisers, consultants or contractors to the ODNI OIG,
assisting it to carry out authorized responsibilities overseeing ODNI
functions, supporting ODNI's responsibilities with respect to
activities of the IC as a whole, and leading collaborative projects
involving the IC Inspectors General.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published concurrently with this notice and incorporated by reference
(see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under the control of the
[[Page 73902]]
Central Intelligence Agency. Paper and other hard-copy records are
stored in secured areas within the control of the OIG.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved from this System of Records by automated or hand
searches based on existing indices and automated capabilities utilized
in the normal course of business. Only authorized personnel with a need
to know may search this system.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are stored in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and who have a valid business reason to access the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. Backup
tapes are maintained in a secure, off-site location.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B,
Part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Officer, Office of the Inspector General, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to learn whether this system contains information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request, and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management Office, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act published concurrently with this notice.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to correct or amend non-exempt records should address their
requests to the ODNI at the address and according to the requirements
set forth above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or for
appealing an initial determination concerning access or amendment of
records are contained in the ODNI regulation implementing the Privacy
Act published concurrently with this notice.
RECORD SOURCE CATEGORIES:
Information is obtained directly from subject individuals; from
U.S. government personnel; and from the media, libraries, commercial
databases and other public sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained within this System of Records may be exempted
from the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1)
and (e)(4)(G),(H),(I); and (f) of the Privacy Act, pursuant to 5 U.S.C.
552a (k)(1) and (k)(5). Records may be exempted from these subsections
or, additionally, from the requirements of subsections
(c)(4);(e)(2),(3),(5),(8),(12) and (g) of the Privacy Act consistent
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the
originator of the record, provided the reason for the exemption remains
valid and necessary.
SYSTEM NAME:
Office of Inspector General (OIG) Investigation and Interview
Records (ODNI/OIG-003).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Inspector General (OIG), Office of the Director of
National Intelligence (ODNI), Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who are interviewed by or provide information to the OIG;
persons who are the subjects of OIG reviews, inquiries, or
investigations; persons involved with matters under investigation by
the OIG, and persons who have filed grievances with the OIG or with
other elements of the Intelligence Community (IC), as defined by
401a(4) of the National Security Act of 1947, as amended.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of interviews, signed statements, correspondence, reports
of investigations, forms, cables, internal memoranda of the ODNI and
other IC elements, criminal records of individuals covered by the
system, and materials relating to employee grievances and other matters
of interest to or inspected by the OIG.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Intelligence Reform and Terrorism Prevention Act of 2004, Pub.
L. 108-458, 118 Stat. 3638 (Dec. 17, 2004); The National Security Act
of 1947, as amended, 50 U.S.C. 401-442; Exec. Order No. 13,354, 69 Fed.
Reg. 53,589 (2004); Exec. Order No. 12,333, 46 Fed. Reg. 59,941 (1981);
The Inspector General Act of 1978, as amended, 5 U.S.C. App. 1; ODNI
Instruction 2005-10.
PURPOSE(S):
Records in this system detail the OIG's conduct of personnel
grievance and misconduct-related investigations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published concurrently with this notice and
[[Page 73903]]
incorporated by reference (see also http://www.dni.gov). In addition,
the following routine uses may apply:
a. A record from this system of records maintained by the OIG may
be disclosed as a routine use to officials within the IC where the
investigation of a grievance, allegation of misconduct or other
personnel issue is a matter within their administrative or supervisory
responsibility and there is a need to know, or where the data is
necessary to conduct management responsibilities including evaluation
of current and proposed programs, policies and activities, selected
assignments, and requests for awards or promotions.
b. Unclassified records in the system, or unclassified portions
thereof, including information identifying individuals covered by the
system, may be disclosed as a routine use to the public or to the media
for release to the public when the matter under investigation has
become public knowledge or the Inspector General determines that such
disclosure is necessary to preserve confidence in the integrity of the
Inspector General process, or is necessary to publicly demonstrate the
accountability of Intelligence Community employees, officers, or
individuals covered by the system, unless it is determined that release
of the specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
c. Records in the system may be disclosed to members of the
President's Council on Integrity and Efficiency or the Executive
Council on Integrity and Efficiency for peer reviews and the
preparation of reports to the President and Congress on the activities
of the Inspectors General.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under the control of the Central Intelligence Agency.
Paper records and other hard-copy records are stored in secured areas
within the control of the OIG and maintained in separate folders in a
locked filing cabinet dedicated exclusively to OIG investigative files.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
searches based on existing indices, and by automated means utilized in
the normal course of business. Only authorized personnel with a need to
know may search this system.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are stored in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Paper files are maintained in a locked file
cabinet. Electronic files are maintained in secure, limited-access
file-servers. Records are accessed only by authorized government
personnel and contractors holding appropriate security clearances and
who have a valid investigative or business reason to access the
records. Communications are encrypted where required and other
safeguards are in place to monitor and audit access and to detect
intrusions. Backup tapes are maintained in a secure, off-site location.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B,
Part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Officer, Office of the Inspector General, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to learn whether this system contains information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request, and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management Office, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act published concurrently with this notice.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to correct or amend non-exempt records should address their
requests to the ODNI at the address and according to the requirements
set forth above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or for
appealing an initial determination concerning access or amendment of
records are contained in the ODNI regulation implementing the Privacy
Act published concurrently with this notice.
RECORD SOURCE CATEGORIES:
Information is obtained from federal, state, local and foreign
government entities, as well as from individuals, including U.S.
citizens and foreign nationals, pursuant to the authorized activities
of investigatory staff of the ODNI, of other IC elements and of federal
contractors performing investigatory functions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records in this System of Records pertaining to the enforcement of
criminal laws may be exempted from the requirements of subsections
(c)(3) and (4); (d)(1),(2),(3),(4); (e)(1),(2),(3),(5),(8); and (g) of
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) as claimed by ODNI or
by the originator of the record. Records constituting classified or
non-criminal investigatory records may be exempted from the
requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1) and
(e)(4)(G),(H),(I); and (f) of the Privacy
[[Page 73904]]
Act pursuant to 5 U.S.C. 552a(k)(1) and (k)(2) as claimed by ODNI or by
the originator of the records, provided the reason for the exemption
remains valid and necessary.
[FR Doc. E7-25273 Filed 12-27-07; 8:45 am]
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