2 April 2010
Two notices.
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[Federal Register: April 2, 2010 (Volume 75, Number 63)]
[Proposed Rules]
[Page 16698-16700]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02ap10-23]
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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
32 CFR Part 1701
Privacy Act of 1974: Implementation
AGENCY: Office of the Director of National Intelligence.
ACTION: Proposed rulemaking.
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SUMMARY: The Office of the Director of National Intelligence (ODNI)
proposes to exempt fourteen (14) new systems of records from
subsections (c)(3); (d)(1), (2), (3), (4); (e)(1) and (e)(4)(G), (H),
(I); and (f) of the Privacy Act, pursuant to 5 U.S.C. 552a(k).
DATES: Submit comments on or before May 12, 2010.
ADDRESSES: You may submit comments by any of the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Mail: Director, Information Management, Office of the Director of
National Intelligence, Washington DC, 20511.
FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director,
Information Management, (703) 275-2215.
SUPPLEMENTARY INFORMATION: In compliance with the Privacy Act, 5 U.S.C.
552a(e)(4), the ODNI describes in the notice section of today's Federal
Register the following fourteen (14) new systems of records:
Manuscript, Presentation and Resume Review Records; Executive Secretary
Action Management System Records; Public Affairs Office Records; Office
of Legislative Affairs Records; ODNI Guest Speaker Records; Office of
General Counsel Records; Analytic Resources Catalog; Intelligence
Community Customer Registry; EEO and Diversity Office Records; Office
of Protocol Records; IC Security Clearance and Access Approval
Repository; Security Clearance Reform Research Records; Civil Liberties
and Privacy Office Complaint Records, and National Intelligence Council
Consultation Records. The ODNI has previously established a rule that
it will preserve the exempt status of records it receives when the
reason for the exemption remains valid (73 FR 166531, March 28, 2008).
[[Page 16699]]
Regulatory Flexibility Act
This proposed rule affects the manner in which ODNI collects and
maintains information about individuals. ODNI certifies that this
rulemaking will not have a significant economic impact on a substantial
number of small entities. Accordingly, pursuant to the Regulatory
Flexibility Act, 5 U.S.C. 601-612, no regulatory flexibility analysis
is required for this rule.
Small Entity Inquiries
The Small Business Regulatory Enforcement Fairness Act (SBREFA) of
1996 requires the ODNI to comply with small entity requests for
information and advice about compliance with statutes and regulations
within the ODNI jurisdiction. Any small entity that has a question
regarding this document may address it to the information contact
listed above. Further information regarding SBREFA is available on the
Small Business Administration's Web page at http://www.sga.gov/advo/
law/law_lib.html.
Paperwork Reduction Act
The Paperwork Reduction Act of 1995 (44 U.S.C. 3507(d)) requires
that the ODNI consider the impact of paperwork and other burdens
imposed on the public associated with the collection of information.
There are no information collection requirements associated with this
proposed rule and therefore no analysis of burden is required.
Executive Order 12866, Regulatory Planning and Review
This proposed rule is not a ``significant regulatory action''
within the meaning of Executive Order 12866. This rule will not have an
annual effect on the economy of $100 million or more or otherwise
adversely affect the economy or sector of the economy in a material
way; will not create inconsistency with or interfere with other agency
action; will not materially alter the budgetary impact of entitlements,
grants, fees or loans or the right and obligations of recipients
thereof; or raise legal or policy issues arising out of legal mandates,
the President's priorities or the principles set forth in the Executive
Order. Accordingly, further regulatory evaluation is not required.
Unfunded Mandates
Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public
Law 104-4, 109 Stat. 48 (Mar. 22, 1995), requires Federal agencies to
assess the effects of certain regulatory actions on State, local, and
tribal governments, and the private sector. This proposed rule imposes
no Federal mandate on any State, local, or tribal government or on the
private sector. Accordingly, no UMRA analysis of economic and
regulatory alternatives is required.
Executive Order 13132, Federalism
Executive Order 13132 requires ODNI to examine the implications for
the distribution of power and responsibilities among the various levels
of government resulting from this proposed rule. ODNI concludes that
the proposed rule does not affect the rights, roles and
responsibilities of the States, involves no preemption of State law and
does not limit State policymaking discretion. This rule has no
federalism implications as defined by the Executive Order.
Environmental Impact
The ODNI has reviewed this action for purposes of the National
Environmental Policy Act of 1969 (NEPA), 42 U.S.C. 4321-4347, and has
determined that this action will not have a significant effect on the
human environment.
Energy Impact
The energy impact of this action has been assessed in accordance
with the Energy Policy and Conservation Act (EPCA), Public Law 94-163,
as amended, 42 U.S.C. 6362. This rulemaking is not a major regulatory
action under the provisions of the EPCA.
List of Subjects in 32 CFR Part 1701
Records and Privacy Act.
For the reasons set forth above, ODNI proposes to amend 32 CFR part
1701 as follows:
1. The authority citation for part 1710 continues to read as
follows:
Authority: 50 U.S.C. 401-442; 5 U.S.C. 552a.
Subpart B--[Amended]
2. Add Sec. 1701.24 to subpart B to read as follows:
Sec. 1701.24 Exemption of Office of the Director of National
Intelligence (ODNI) systems of records.
(a) The ODNI exempts the following systems of records from the
requirements of subsections (c)(3); (d)(1), (2), (3) and (4); (e)(1);
(e)(4)(G), (H), (I); and (f) of the Privacy Act to the extent that
information in the system is subject to exemption pursuant subsections
(k)(1), (k)(2) or (k)(5) of the Act as noted in the individual systems
notices:
(1) Manuscript, Presentation and Resume Review Records (ODNI-01)
(2) Executive Secretary Action Management System Records (ODNI-02)
(3) Public Affairs Office Records (ODNI-03)
(4) Office of Legislative Affairs Records (ODNI-04)
(5) ODNI Guest Speaker Records (ODNI-05)
(6) Office of General Counsel Records (ODNI-06)
(7) Analytic Resources Catalog (ODNI-07)
(8) Intelligence Community Customer Registry (ODNI-09)
(9) EEO and Diversity Office Records (ODNI-10)
(10) Office of Protocol Records (ODNI-11)
(11) IC Security Clearance and Access Approval Repository (ODNI-12)
(12) Security Clearance Reform Research Records (ODNI-13)
(13) Civil Liberties and Privacy Office Complaint Records (ODNI-14)
(14) National Intelligence Council Records (ODNI-15)
(b) Exemption of records in theses systems from any or all of the
enumerated requirements may be necessary for the following reasons:
(1) From subsection (c)(3) (accounting of disclosures) because an
accounting of disclosures from records concerning the record subject
would specifically reveal an intelligence or investigative interest on
the part of the ODNI or recipient agency and could result in release of
properly classified national security or foreign policy information.
(2) From subsections (d)(1), (2), (3) and (4) (record subject's
right to access and amend records) because affording access and
amendment rights could alert the record subject to the investigative
interest of intelligence or law enforcement agencies or compromise
sensitive information classified in the interest of national security.
In the absence of a national security basis for exemption, records in
this system may be exempted from access and amendment to the extent
necessary to honor promises of confidentiality to persons providing
information concerning a candidate for position. Inability to maintain
such confidentiality would restrict the free flow of information vital
to a determination of a candidate's qualifications and suitability.
(3) From subsection (e)(1) (maintain only relevant and necessary
records) because it is not always possible to establish relevance and
necessity before all information is considered and evaluated in
relation to an intelligence concern. In the absence of a national
security basis for exemption under subsection (k)(1), records in this
system
[[Page 16700]]
may be exempted from the relevance requirement pursuant to subsection
(k)(5) because it is not possible to determine in advance what exact
information may assist in determining the qualifications and
suitability of a candidate for position. Seemingly irrelevant details,
when combined with other data, can provide a useful composite for
determining whether a candidate should be appointed.
(4) From subsections (e)(4)(G) and (H) (publication of procedures
for notifying subjects of the existence of records about them and how
they may access records and contest contents) because the system is
exempted from subsection (d) provisions regarding access and amendment,
and from the subsection (f) requirement to promulgate agency rules.
Nevertheless, the ODNI has published notice concerning notification,
access, and contest procedures because it may in certain circumstances
determine it appropriate to provide subjects access to all or a portion
of the records about them in a system of records.
(5) From subsection (e)(4)(I) (identifying sources of records in
the system of records) because identifying sources could result in
disclosure of properly classified national defense or foreign policy
information, intelligence sources and methods, and investigatory
techniques and procedures. Notwithstanding its proposed exemption from
this requirement, ODNI identifies record sources in broad categories
sufficient to provide general notice of the origins of the information
it maintains in its systems of records.
(6) From subsection (f) (agency rules for notifying subjects to the
existence of records about them, for accessing and amending records,
and for assessing fees) because the system is exempt from subsection
(d) provisions regarding access and amendment of records by record
subjects. Nevertheless, the ODNI has published agency rules concerning
notification of a subject in response to his request if any system of
records named by the subject contains a record pertaining to him and
procedures by which the subject may access or amend the records.
Notwithstanding exemption, the ODNI may determine it appropriate to
satisfy a record subject's access request.
Dated: March 23, 2010.
John F. Kimmons,
Lieutenant General, USA, Director of the Intelligence Staff.
[FR Doc. 2010-7503 Filed 4-1-10; 8:45 am]
BILLING CODE P
[Federal Register: April 2, 2010 (Volume 75, Number 63)]
[Notices]
[Page 16853-16868]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr02ap10-116]
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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
Office of the Director of National Intelligence; Privacy Act of
1974; System of Records
AGENCY: Office of the Director of National Intelligence.
ACTION: Notice to establish systems of records.
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SUMMARY: The Office of the Director of National Intelligence (ODNI)
provides notice that it is establishing fourteen (14) new systems of
records subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a.
These systems of records are maintained by the ODNI.
DATES: This action will be effective on May 12, 2010, unless comments
are received that result in a contrary determination.
ADDRESSES: You may submit comments, identified by RIN number, by any of
the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Mail: Director, Information Management, Office of the Director of
National Intelligence, Washington, DC 20511.
FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director,
Information Management, 703-275-2215.
SUPPLEMENTARY INFORMATION: The ODNI was created by the Intelligence
Reform and Terrorism Prevention Act of 2004 (IRTPA), Public Law 108-
458, 118 Stat. 3638 (Dec. 17, 2004). ODNI published its final Privacy
Act Regulation on March 28, 2008 (73 FR 16531) and twelve Privacy Act
systems of records notices on December 28, 2007 (72 FR 73887). ODNI now
adds fourteen (14) additional systems of records to its inventory of
record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a).
These systems of records are subject to routine uses established by
final rule dated March 28, 2008 (73 FR 16531, 16541). To protect
classified and sensitive personnel or law enforcement information
contained in these systems, the Office of the Director of National
Intelligence is proposing to exempt these systems of records from
certain portions of the Privacy Act where necessary, as permitted by
law. As required by the Privacy Act, a proposed rule is being published
concurrently with this notice to seek public comment on exemption of
these systems. The ODNI has previously established a rule that it will
preserve the exempt status of records it receives when the reason for
the exemption remains valid (73 FR 16537). In accordance with 5 U.S.C.
552a (r), the ODNI has provided a report of these new systems of
records to the Office of Management and Budget and to Congress.
Dated: March 25, 2010.
John F. Hackett,
Director, Information Management.
SYSTEM NAME:
Manuscript, Presentation, and Resume Review Records (ODNI-01).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of the Office of the Director of
National Intelligence (ODNI), including assignees and detailees to the
ODNI, contractors, individuals hired under the Intergovernmental
Personnel Act, and other individuals who have had access to ODNI
information or facilities and who are subject to prepublication review
of writings or presentations pursuant to non-disclosure agreements.
CATEGORIES OF RECORDS IN THE SYSTEM:
Manuscripts and other writings (including those supporting oral
presentations), resumes, videos, internet postings, and other works or
products relating to the activities of the ODNI; records consulted in
conducting pre-publication review; records generated in documenting
pre-publication review decisions.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); Executive Order 9397, as amended (73 FR
70239); and 32 CFR 1701 et seq. (73 FR 16531, 16541).
PURPOSE(S):
ODNI reviews writings intended for publication to ensure that
potentially classified material or information that requires protection
from public disclosure is not compromised.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov). In addition, a record from
this system of records maintained by ODNI may be disclosed as a routine
use to Federal agencies involved in a classification review of ODNI
records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name and case number. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed in ODNI offices by
authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include
[[Page 16854]]
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records received from individuals covered by this system; records
generated internally in reviewing proposed publications; records from
other elements of the Intelligence Community used in conducting pre-
publication reviews.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Executive Secretary Action Management System Records (ODNI--02).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who communicate with the Office of the Director of
National Intelligence (ODNI) via e-mail, fax, courier, and mail, and
individuals who are the subject of official communications to and from
the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
All incoming and outgoing official correspondence and
communications encompassing the spectrum of ODNI missions, policies,
procedures, operations, and activities, including public and
congressional affairs. The system incorporates taskings, messages,
correspondence, reports, studies, and communications with the Congress,
the National Security Council, the White House, other government
departments and agencies as well as ODNI components, non-government
organizations and the public. Also included are minutes and other
records of the Intelligence Community Leadership Committee and other
high level councils, committees, task forces, and groups in which the
ODNI leadership holds functional or secretariat responsibilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
ODNI personnel use records in the ODNI Action Management System to
track and manage incoming and outgoing official correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the control of the ODNI. Electronic records are stored in secure
file-servers located within secure facilities under control of the
ODNI.
RETRIEVABILITY:
By name and action tracking number. Information may be retrieved
from this system of records by automated or hand search based on
indices and automated capabilities utilized in the normal course of
business. All searches of this system of records will be performed by
authorized staff.
[[Page 16855]]
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Secretary, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Officials and staff of the executive, judicial, and legislative
branches, representatives of non-governmental organizations, and
members of the general public who exchange official communications with
the ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to
exemptions under subsection (k)(1) of the Privacy Act, 5 U.S.C. 552a.
Records may be exempted from these subsections or, additionally, from
the requirements of subsections (c)(4); (e)(2), (3), (5), (8), (12);
and (g) of the Privacy Act consistent with any exemptions claimed under
5 U.S.C. 552a(j) or (k) by the originator of the record, provided the
reason for the exemption remains valid and necessary.
SYSTEM NAME:
Public Affairs Office Records (ODNI--03).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Media representatives and other members of the public who exchange
communications with the Office of the Director of National Intelligence
(ODNI) about ODNI and Intelligence Community (IC) activities; and ODNI
personnel, including those assigned and detailed to the ODNI, who
report media contacts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Media products and extracts; copies of media communications to and
from the Public Affairs Office (PAO) including memoranda of
conversations; relevant correspondence from the public and ODNI
responses; ODNI memoranda regarding matters under the purview of the
PAO; and names of ODNI personnel who have reported contacts with the
media.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
PAO personnel use this system to track institutional communications
with the media and the public, including speeches, press releases and
fact sheets, issuances and messages to the IC, as well as individual
ODNI staff contacts with the media.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand
[[Page 16856]]
search based on indices and automated capabilities utilized in the
normal course of business. All searches of this system of records will
be performed by authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Public Affairs Office, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are received from or generated by individuals
covered by this system of records or produced by the ODNI concerning
ODNI or IC activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Office of Legislative Affairs Records (ODNI-04).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former members of the U.S. Congress and Congressional
staff; individuals whose inquiries are forwarded by members of the U.S.
Congress or Congressional staff to the Office of the Director of
National Intelligence (ODNI) for response; or individuals who are the
subject of official ODNI correspondence with members of Congress or
Congressional staff.
CATEGORIES OF RECORDS IN THE SYSTEM:
Congressional notifications; communications between ODNI's Office
of Legislative Affairs (OLA), members of Congress, Congressional staff,
constituents, other ODNI offices and/or U.S. Government entities
regarding constituent or other inquiries sent to the ODNI for response;
and memoranda, correspondence, position papers and other communications
supporting ODNI's liaison with Congress, including documentation of
briefings, debriefings and reports on ODNI activities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
ODNI collects and maintains records regarding communications and
interactions with Congress, constituents, and legislative matters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov)
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
[[Page 16857]]
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed by authorized
staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Legislative Affairs c/o Director, Information
Management, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Current and former members of the U.S. Congress and their staffs;
ODNI officials and offices; and individuals communicating with the
ODNI.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
ODNI Guest Speaker Records (ODNI-05).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who may be or have been engaged as guest speakers
(academics, business professionals, and government officials), trainers
and other presenters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including academic credentials; publicly available
information (e.g., publications authored by the speaker);
correspondence; and administrative records concerning the engagements.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
The Office of the Director of National Intelligence (ODNI)
maintains records of speakers' presentations and biographies as a
resource for Intelligence Community elements.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of Office of the Director of National
Intelligence (ODNI)'s Privacy Act Regulation published at 32 CFR part
1701 (73 FR 16531, 16541) and incorporated by reference (see also
http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the control of the
ODNI. Electronic records are stored in secure file-servers located
within secure facilities under control of the ODNI.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed by authorized
staff.
[[Page 16858]]
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National Intelligence for Policy, Plans, and
Requirements c/o Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained from individuals covered by this
system; ODNI officials and offices; and academic institutions, private
organizations, libraries, commercial databases, and federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Office of General Counsel Records (ODNI-06).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of Director of National Intelligence, Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former staff and contract employees, personal services
independent contractors, employees of industrial contractors, military
and civilian personnel detailed or assigned to the Office of the
Director of National Intelligence (ODNI); applicants for employment
with the ODNI; current and former employees and contractors of other
U.S. Government agencies; individuals in contact with the ODNI,
including individuals whose inquiries concerning the ODNI or the
Intelligence Community (IC) are forwarded to the Office of General
Counsel for response; attorneys in private practice who hold ODNI
security clearances or access approvals; individuals in government,
academia, the business community, or other elements of the private
sector with expertise on matters of interest to the Office of General
Counsel; and individuals involved in matters subject to the ODNI or the
IC's legal authorities, responsibilities, and obligations, including
but not limited to administrative claimants, grievants, parties in
litigation, witnesses, targets or potential targets of investigations
or intelligence collection, and individuals who are interviewed by, or
provide information to the ODNI or the IC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Legal documents, including but not limited to pleadings, subpoenas,
motions, affidavits, declarations, briefs, litigation reports, and
legal opinions; crimes reports obtained from the U.S. Department of
Justice or other law enforcement agencies; public and confidential
Financial Disclosure Reports; internal ODNI documents and cables, and
correspondence with members of the public, members of the U.S.
Congress, Congressional staff, and federal, state, local, international
and foreign agencies, courts and administrative tribunals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system are used by attorneys in the ODNI Office of
General Counsel to provide legal advice and representation to the ODNI
and its officers; provide factual information necessary for the
preparation of legal documents, including but not limited to pleadings,
subpoenas, motions,
[[Page 16859]]
affidavits, declarations, briefs, legal opinions, litigation reports,
and reports to law enforcement agencies; provide a record of all
private attorneys who have received security clearances and/or access
approvals for information necessary to their representation of ODNI-
affiliated clients, and documentation of the nature, scope and duration
of their representation of ODNI-affiliated clients; and maintain a
record of federal, state, local, international or foreign litigation,
administrative claims, and other legal matters in which ODNI is a party
or has an interest.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the ODNI.
Electronic records are stored in secure file-servers located within the
ODNI.
RETRIEVABILITY:
By name, personal identifier, case number, or key word. Information
may be retrieved from this system of records by automated or hand
search based on indices and automated capabilities utilized in the
normal course of business. All searches of this system of records will
be performed in ODNI offices by authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to only authorized personnel or
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding an appropriate security clearance and whose
official duties require access to the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
General Counsel, c/o Director, Information Management, Office of
the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request; and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are received from individuals covered by the
system; generated by the ODNI and federal, state and local government
agencies and courts; obtained from the media, the internet and
commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2), and (k)(5). Records may be exempted from
these subsections or, additionally, from the requirements of
subsections (c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or
(k) by the originator of the record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Analytic Resources Catalog (ARC) (ODNI-07).
SYSTEM CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former staff (employees, detailees, assignees and
contractors) of the Intelligence Community (IC) elements, including
military personnel and other federal employees with intelligence
analysis duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records, including the Analyst Yellow Pages, reflecting the
assignments, expertise, education, specialized foreign language and
other skills, and experiences of federal government employees and
contractors performing intelligence analysis duties; pre-set reports
and other documentation about analytic resources at each IC element and
across the IC.
[[Page 16860]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); and Executive Order
9397, as amended (73 FR 70239).
PURPOSE:
Records in this system are used to: locate IC and other
intelligence analysts for collaborative activities; identify analysts
authorized to access on-line collaboration zones; obtain information
about the expertise, skills and educational backgrounds of IC and other
intelligence analysts; obtain aggregate information about the use of
analytic resources across the IC; and assist in management and planning
functions of each IC element and of the IC as a whole.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov). In addition, as routine uses
specific to this system, the ODNI may disclose relevant ARC records to
the following persons or entities and under the circumstances or for
the purposes described below:
(a) A record from this system of records may be disclosed, as a
routine use, to appropriately cleared and authorized staff of the IC
elements in order to identify and locate intelligence analysts
possessing specific expertise, skills or experiences for the purpose of
collaborative analytic endeavors.
(b) A record from this system of records may be disclosed, as a
routine use, to appropriately cleared and authorized staff of the IC
elements whose responsibility it is to assess the depth and strength of
the IC's analytic skills, expertise and experience and for other
workforce management, budgeting or planning purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under control of the ODNI.
RETRIEVABILITY:
Records about individual analysts can be searched and retrieved
based on name or other key word (e.g., degrees held, foreign language
ability, country or intelligence area of specialization) pertinent to
analytic expertise.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to only authorized personnel or
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding an appropriate security clearance and whose
official duties require access to the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
ARC Program Manager, c/o Director, Information Management, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORDS SOURCE CATEGORIES:
Records in the system are obtained directly from individual
analysts and from their employing agencies' human resource information
systems.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Intelligence Community Customer Registry (ODNI-09).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 16861]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former intelligence customers including U.S.
policymakers, U.S. Government personnel, and other authorized
recipients of Intelligence Community (IC) intelligence products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, title, employing agency),
organizational charts, contact information, security clearances and
access approvals, subjects of intelligence interest to covered
individuals, comments and feedback from covered individuals regarding
preferred format for receiving intelligence products.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system enable authorized personnel of the ODNI and
other IC elements to ensure intelligence customers receive intelligence
products in accordance with their expressed interests and particular
requirements for format and delivery.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov). In addition, the Customer
Registry will be made available to authorized U.S. Government analysts,
analytical managers and other intelligence support personnel to ensure
that customers receive relevant intelligence products and to identify
new and under-served customers by name and title.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under control of the ODNI or its Executive Agent.
RETRIEVABILITY:
By full text search, including name or identifying title.
Information may be retrieved from this system of records by automated
searches conducted by authorized members of the U.S. Government.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to only authorized
personnel or authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director of National Intelligence for Analysis, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are obtained from individual intelligence
customers; intelligence support personnel; commercial subscription
services; other agency repositories.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3);(d)(1),(2),(3),(4); (e)(1) and
(e)(4)(G),(H),(I); and (f) of the Privacy Act pursuant to 5 U.S.C.
552a(k)(1). Records may be exempted from these subsections or
additionally, from the requirements of subsections
(c)(4);(e)(2),(3),(5),(8),(12); and (g) of the Privacy Act consistent
with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by the
originator of the record, provided the reason for the exemption remains
valid and necessary.
SYSTEM NAME:
Equal Employment Opportunity and Diversity Office (EEOD) Records
(ODNI-10).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
[[Page 16862]]
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Office of the Director of National Intelligence
(ODNI) staff and contract personal, and military and civilian personnel
detailed or assigned to the ODNI; and applicants for employment with
the ODNI.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to requests made by individuals or offices for
reasonable accommodations (including medical records), and the products
or services provided in response to such requests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Rehabilitation Act of 1973, as amended, 29 U.S.C. 791; The Federal
Records Act of 1950, as amended, 44 U.S.C. 3101 et. seq; Executive
Order 12333, as amended (73 FR 45325); Executive Order 12958, as
amended (68 FR 15315); Executive Order 12968, as amended (73 FR 38103);
and Executive Order 13164 (65 FR 46565).
PURPOSE(S):
Records in this system are used to track requests for and provision
of reasonable accommodations based on medical disability.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the ODNI.
Electronic records are stored in secure file-servers located within the
ODNI.
RETRIEVABILITY:
By name, and case number. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed in ODNI offices by
authorized personnel.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. Backup tapes are maintained in a
secure, off-site location.
RETENTION AND DISPOSAL:
EEOD records covered by the General Records Schedule 1, Items 24
through 27, will be retained and disposed according to those
provisions. Any other EEOD records, pursuant to 44 U.S.C. 3303a(d) and
36 CFR chapter 12, subchapter B, part 1228--Disposition of Federal
Records, will not be disposed of until such time as the National
Archives and Records Administration (NARA) approves an applicable ODNI
Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Equal Employment Opportunity and Diversity, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; medical and psychiatric
professionals.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2), and (k)(5). Records may be exempted from
these subsections or, additionally, from the requirements of
subsections (c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or
(k) by the originator of the record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Office of Protocol Records (ODNI--11).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 16863]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals invited to and attending events organized by the Office
of Protocol; U.S. officials receiving gifts and decorations from
foreign sources.
CATEGORIES OF RECORDS IN THE SYSTEM:
Guest lists; details of visitor preferences or needs; records of
access, escorts and travel arrangements of attendees to events
sponsored by the Office of the Director of National Intelligence
(ODNI); and records relating to gifts and decorations from foreign
sources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Office of Protocol personnel use this system to record
communications with those invited to or attending ODNI events and to
record U.S. officials' receipt of gifts and decorations from foreign
sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within the ODNI.
Electronic records are stored in secure file-servers located within the
ODNI.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed by authorized
staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Protocol, c/o Director, Information Management, Office of
the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Records in the system are (1) Obtained directly from the
individuals or their representatives covered by this system of records;
(2) publicly available information from the media, the Internet and
commercial databases; and (3) ODNI materials produced in the course of
ODNI events.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Intelligence Community Security Clearance and Access Approval
Repository (ODNI-12).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 16864]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Subjects of security clearance and access approval investigations,
including current and former U.S. government employees, applicants for
employment in the Intelligence Community (IC), military personnel,
personal service independent contractors and industrial contractors to
U.S. government programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, date and place of birth, social
security number, and employer); current status of security clearances
and security access approvals, and date and source of background
investigation and, if applicable, of polygraph examination.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 9397, as amended (73 FR
70239).
PURPOSE(S):
Records in this system enable authorized personnel of the ODNI and
other IC elements to reciprocally share information about individuals
who are currently cleared or individuals where some processing was
previously conducted for a clearance/access. Such information supports
clearance reciprocity and security business processes enabling the
appropriate access to controlled facilities and classified information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records in this system are disclosed to elements of the IC and
authorized government contractors to verify individuals' security
clearances and access approvals. See also General Routine Uses
Applicable to More Than One ODNI Privacy Act System of Records, Subpart
C of ODNI's Privacy Act Regulation published at 32 CFR part 1701 (73 FR
16531, 16541) and incorporated by reference (see also http://
www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers maintained by
the ODNI.
RETRIEVABILITY:
By name, social security number, or other unique employee
identifier. Information may be retrieved from this system of records by
automated search based on indices and automated capabilities utilized
in the normal course of business. All searches of the system are
conducted by authorized staff or contractors of the IC member agencies.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure facility with access to
the facility limited to authorized personnel only and authorized and
escorted visitors. Physical security protections include guards and
locked facilities requiring badges and passwords for access. Records
are accessed only by authorized government personnel holding
appropriate security clearances and whose official duties require
access to the records as certified by an Access Control List.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Records in this system are dynamic and are refreshed as necessary
by the contributing IC element. Pursuant to 44 U.S.C. 3303a(d) and 36
CFR chapter 12 subchapter B, part 1228--Disposition of Federal Records,
and in accordance with General Records Schedule (GRS) 18, Item 23,
records in this system are destroyed when they are superseded or become
obsolete for the purpose intended.
SYSTEM MANAGER(S) AND ADDRESS:
Personnel Security Databases Program Manager, c/o Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or
for appealing an initial determination concerning access or amendment
of records are contained in the ODNI regulation implementing the
Privacy Act.
RECORD SOURCE CATEGORIES:
Records in this system derive from background investigations
conducted or maintained by government and private sector organizations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (2) and (5). Records may be exempted from these
subsections or additionally, from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy Act
consistent with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by
the originator of the
[[Page 16865]]
record, provided the reason for the exemption remains valid and
necessary.
SYSTEM NAME:
Security Clearance Reform Research Records (ODNI-13).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Present and former Intelligence Community (IC) civilian employees,
military members and contractor employees who possess or have applied
for a security clearance; individuals whose names, exclusive of other
information, are captured in publicly available data sets (including
those obtained through subscription or fee).
CATEGORIES OF RECORDS IN THE SYSTEM:
Completed Standard Forms 85, 85P and 86 and associated
authorization and consent forms; financial disclosure forms; records of
polygraph examinations (including reports, charts, tapes and notes of
polygraph interviews); records from credit, criminal history and other
databases and sources checked in conducting a suitability
determination, background investigation, and/or personnel security
continuing evaluation; background investigation reports; responses from
personnel security-related interviews and questionnaires; and name-data
sets obtained from publicly available sources, including those obtained
for fee or by subscription.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12968, as amended (73 FR 38103); Internal Security Act
of 1950, as amended, 50 U.S.C. 781-887; Executive Order 9397, as
amended (73 FR 70239); Executive Order 10450, as amended (44 FR 1055);
Executive Order 10865, as amended (68 FR 4075); Executive Order 12333,
as amended (73 FR 45325); Executive Order 12958, as amended (68 FR
15315); Executive Order 13467 (73 FR 38103); and 5 U.S.C. 9101.
PURPOSE(S):
To conduct research, development and analyses for (1) Evaluating
and improving IC personnel security procedures, programs and policies;
(2) assisting in providing training, instruction and advice on
personnel security subjects for IC elements; (3) encouraging
cooperative research within and among IC elements on personnel security
issues that have IC-wide programmatic or policy implications; and (4)
conducting pilot test projects regarding personnel security and related
research interests of the Office of the Director of National
Intelligence (ODNI) or the IC.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference ( see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records (computer output products, disks,
etc.) are stored in secured areas maintained by the ODNI. Electronic
records are stored in secure file-servers located within secure
facilities under control of ODNI.
RETRIEVABILITY:
By name, social security number, or other unique employee
identifier. Information may be retrieved from this system of records by
automated or hand search.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel holding appropriate security clearances and whose
official duties require access to the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Security Research Program Manager c/o Director, Information
Management, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's
[[Page 16866]]
records or for appealing an initial determination concerning access or
amendment of records are contained in the ODNI regulation implementing
the Privacy Act.
RECORD SOURCE CATEGORIES:
Records are obtained from the personnel security records of the
member IC elements, the Defense Security Service (DSS) and other
departmental intelligence elements; the DOD Joint Personnel
Adjudication System (JPAS); the Office of Personnel Management's
Clearance Verification (CVS) and Personnel Investigations Processing
(PIPS) systems; other government data sources and publicly available
commercial data sets; interviews with and questionnaires completed by
covered individuals.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2) and (k)(5). Records may be exempted from
these subsections or additionally, from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy Act
consistent with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by
the originator of the record, provided the reason for the exemption
remains valid and necessary.
SYSTEM NAME:
Civil Liberties and Privacy Office Complaint Records (ODNI-14).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former Office of the Director of National Intelligence
(ODNI) staff and staff of the Intelligence Community (IC) elements,
including military and civilian personnel detailed to the ODNI or IC
elements; contract employees, including personal services independent
contractors and industrial contractors; and members of the public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records alleging violations of civil liberties or privacy arising
from the programs and activities of the ODNI or any of the IC elements;
and records of review, investigation, acknowledgment or disposition of
allegations received.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system are used by authorized personnel of the
Civil Liberties and Privacy Office (CLPO) to track, review, and, as
appropriate, investigate complaints of civil liberties or privacy
violations in the conduct of programs and activities by the ODNI or IC
elements.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 73 FR 16531, 16541 and incorporated by reference (see also
http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the CLPO. Electronic records are stored in secure file-servers
located within the ODNI.
RETRIEVABILITY:
By name or case number. Information may be retrieved from this
system of records by automated or hand search based on existing indices
and automated capabilities utilized in the normal course of business.
All searches of this system of records will be performed in ODNI
offices by CLPO personnel.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel holding
appropriate security clearances and whose official duties require
access to the records. Communications are encrypted where required and
other safeguards are in place to monitor and audit access and to detect
intrusions. System backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Civil Liberties Protection Officer c/o Director, Information
Management, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to
[[Page 16867]]
the requirements set forth above under the heading ``Record Access
Procedures.'' Regulations governing access to and amendment of one's
records or for appealing an initial determination concerning access or
amendment of records are contained in the ODNI regulation implementing
the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; records generated by ODNI CLPO
personnel in reviewing and addressing complaints.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2), and (k)(5). Records may be exempted from
these subsections or additionally, from the requirements of subsections
(c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy Act
consistent with any exemptions claimed under 5 U.S.C. 552a(j) or (k) by
the originator of the record, provided the reason for the exemption
remains valid and necessary.
SYSTEM NAME:
National Intelligence Council (NIC) Consultation Records (ODNI-15).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
U.S. Government personnel and personal services independent
contractors and industrial contractors, or others who serve in liaison
or contractual relationships with the National Intelligence Council
(NIC) or with Intelligence Community (IC) elements; individuals in
academia and the private sector with expertise on matters of
intelligence interest to the NIC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include biographic, administrative, and
contact information for individuals covered by the system; records
about intelligence products and activities in which covered individuals
collaborated or participated.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12958,
as amended (68 FR 15315); and Executive Order 12968, as amended (73 FR
38103).
PURPOSE(S):
Records in this system enable the NIC to enlist expertise from
outside of the IC in furtherance of its responsibility to produce
strategic intelligence products.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within ODNI facilities.
Electronic records are stored in secure file-servers located within
ODNI facilities.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228- Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Plans and Production, National Intelligence Council, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURE:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Requesters shall
provide their full name and complete address. The requester must sign
the request and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and understanding that obtaining a record under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management,
Office of the Director of National Intelligence, Washington, DC 20511.
Regulations governing access to one's records or for appealing an
initial determination concerning access to records are contained in the
ODNI regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing
[[Page 16868]]
access to and amendment of one's records or for appealing an initial
determination concerning access or amendment of records are contained
in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; U.S. Government employees,
agencies and organizations; private sector entities, academia, media,
libraries and commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1)
and (e)(4)(G), (H), (I); and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Records may be exempted from these subsections or,
additionally, from the requirements of subsections (c)(4); (e)(2), (3),
(5), (8), (12); and (g) of the Privacy Act consistent with any
exemptions claimed under 5 U.S.C. 552a(j) or (k) by the originator of
the record, provided the reason for the exemption remains valid and
necessary.
[FR Doc. 2010-7535 Filed 4-1-10; 8:45 am]
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