
10 Minute Guide to Word for Windows 95


- 8 -
Printing Your Document
In this lesson, you'll learn how to print your document.
Quick Printing
To print a Word for Windows document, you must have installed and selected the
printer you are going to use. The printer must be turned on and online. To print
the entire document using the current settings:
- 1. Select File Print,
or press Ctrl+P. The Print dialog box appears (see Figure
8.1).
- 2. Select OK.
The document will print.
Timessaver Tip: Quick Printing To print one copy
of the entire document without going to the Print dialog box, click the Print
button on the Toolbar.
Panic Button: Printer Not Working? Refer to your
Microsoft Windows and printer documentation for help.
Figure 8.1
The Print dialog box.
Printing Part of a Document
You can print a single page of a document or a range of pages. This can be useful
for checking the results of your editing changes when you've only modified part of
the document. Here's how:
- 1. If you're printing a single page, position
the insertion point anywhere on the page that you want to print.
- 2. Select File Print
or press Ctrl+P. The Print dialog box appears.
- 3. Under Page range, select Current
page to print the page where you have placed the insertion point. Select Pages to print a range of pages. Then, enter the beginning
and ending page numbers in the box separated by a dash (for example, 2-6).
- 4. Select OK.
The selected page or pages will print. To print noncontiguous pages, enter the page
numbers separated by commas (for example: 1, 6, 10).
There are some other options in the Print dialog box that you may find useful:
- To print information from the document other than its text, such as its Summary
Information, pull down the Print what list and select.
- To print just the odd or even numbered pages, pull down the Print
list and select.
- To print more than one copy, enter the desired number of copies, or click the
up and down arrow, in the Number of copies box.
- To print pages in reverse order (last to first), which will produce collated
output on printers with face-up output, click the Options to
display button and, in the dialog box that is displayed, turn on the Reverse Print Order option.
Timesaver Tip: Two-sided printing? For do-it-yourself,
two-sided printing, print the odd numbered pages of your document, place the printed
pages in your printer's paper tray, then print the even numbered pages. You'll have
to experiment with the paper orientation in the paper tray to get it right.
Setting Up the Page
By default, Word for Windows formats printer output for 8 1/2-by-11-inch paper
in portrait orientation. You can modify these settings if needed (if you want
to print on 8 1/2-by-14-inch legal paper, for example).
Plain English: Portrait Orientation This is the
default and prints lines parallel to the short edge of the paper. Landscape orientation,
by contrast, prints lines parallel to the long edge of the paper.
To change the print orientation and the paper size:
- 1. Select File Page
Setup. The Page Setup dialog box appears.
- 2. Click the Paper
Size tab.
- 3. Open the Paper Size
drop-down box, which lists several common paper sizes.
- 4. Select the desired paper size.
- 5. If you select Custom
Size from the list, use the Height and Width boxes to specify
the actual paper size.
- 6. Under Orientation, select Portrait or Landscape.
- 7. Select OK.
The new settings will be in effect for your document the next time you print.
Previewing the Print Job
You can view a screen display that previews exactly what your document will look
like when printed. To do this:
- 1. Select File Print
Preview. The current page appears in preview mode (see Figure 8.2).
- 2. Press PgUp
or PgDn, or use the scroll bar to view other pages.
- 3. Click the Multiple
Pages button; then drag over the page icons to preview more than one page
at once. Click the One Page button to preview a single
page.
- 4. Pull down the Zoom
Control list and select a magnification to preview the document at different
magnifications.
- 5. Click the Print
button to print the document.
- 6. Click Close
or press Esc to end Print Preview display.
Figure 8.2
The Print Preview screen.
Timesaver Tip: Quick preview Click the Print Preview button on the Standard toolbar to display the
Print Preview screen.
Using Print Options
There are several printing options available that you may find useful. To use
these options:
- 1. Select File Print
or press Ctrl+P. The Print dialog box appears.
- 2. Select Options.
The Options dialog box, as shown in Figure 8.3, appears.
Figure 8.3
The Options dialog box.
- 3. Under Printing Options, select one or
more of the following:
- Draft Output Produces draft output that prints faster but may lack some
graphics and formatting (depending on your specific printer).
- Reverse Print Order Prints pages in last-to-first order. This setting
produces collated output on printers that have face-up output.
- Update Fields Automatically updates all document fields (except locked
ones) before printing.
-
- 4. Select OK.
You are returned to the Print dialog box.
- 5. Select OK
to begin printing.
In this lesson, you learned how to print your documents. In the next lesson, you'll
learn how to move and copy text.


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