10 Minute Guide to Word for Windows 95

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Printing Your Document

In this lesson, you'll learn how to print your document.

Quick Printing

To print a Word for Windows document, you must have installed and selected the printer you are going to use. The printer must be turned on and online. To print the entire document using the current settings:

1. Select File Print, or press Ctrl+P. The Print dialog box appears (see Figure 8.1).

2. Select OK. The document will print.


Timessaver Tip: Quick Printing To print one copy of the entire document without going to the Print dialog box, click the Print button on the Toolbar.


Panic Button: Printer Not Working? Refer to your Microsoft Windows and printer documentation for help.

Figure 8.1
The Print dialog box.

Printing Part of a Document

You can print a single page of a document or a range of pages. This can be useful for checking the results of your editing changes when you've only modified part of the document. Here's how:

1. If you're printing a single page, position the insertion point anywhere on the page that you want to print.

2. Select File Print or press Ctrl+P. The Print dialog box appears.

3. Under Page range, select Current page to print the page where you have placed the insertion point. Select Pages to print a range of pages. Then, enter the beginning and ending page numbers in the box separated by a dash (for example, 2-6).

4. Select OK. The selected page or pages will print. To print noncontiguous pages, enter the page numbers separated by commas (for example: 1, 6, 10).

There are some other options in the Print dialog box that you may find useful:


Timesaver Tip: Two-sided printing? For do-it-yourself, two-sided printing, print the odd numbered pages of your document, place the printed pages in your printer's paper tray, then print the even numbered pages. You'll have to experiment with the paper orientation in the paper tray to get it right.

Setting Up the Page

By default, Word for Windows formats printer output for 8 1/2-by-11-inch paper in portrait orientation. You can modify these settings if needed (if you want to print on 8 1/2-by-14-inch legal paper, for example).


Plain English: Portrait Orientation This is the default and prints lines parallel to the short edge of the paper. Landscape orientation, by contrast, prints lines parallel to the long edge of the paper.

To change the print orientation and the paper size:

1. Select File Page Setup. The Page Setup dialog box appears.

2. Click the Paper Size tab.

3. Open the Paper Size drop-down box, which lists several common paper sizes.

4. Select the desired paper size.

5. If you select Custom Size from the list, use the Height and Width boxes to specify the actual paper size.

6. Under Orientation, select Portrait or Landscape.

7. Select OK. The new settings will be in effect for your document the next time you print.

Previewing the Print Job

You can view a screen display that previews exactly what your document will look like when printed. To do this:

1. Select File Print Preview. The current page appears in preview mode (see Figure 8.2).

2. Press PgUp or PgDn, or use the scroll bar to view other pages.

3. Click the Multiple Pages button; then drag over the page icons to preview more than one page at once. Click the One Page button to preview a single page.

4. Pull down the Zoom Control list and select a magnification to preview the document at different magnifications.

5. Click the Print button to print the document.

6. Click Close or press Esc to end Print Preview display.

Figure 8.2
The Print Preview screen.


Timesaver Tip: Quick preview Click the Print Preview button on the Standard toolbar to display the Print Preview screen.

Using Print Options

There are several printing options available that you may find useful. To use these options:

1. Select File Print or press Ctrl+P. The Print dialog box appears.

2. Select Options. The Options dialog box, as shown in Figure 8.3, appears.

Figure 8.3
The Options dialog box.

3. Under Printing Options, select one or more of the following:

4. Select OK. You are returned to the Print dialog box.

5. Select OK to begin printing.

In this lesson, you learned how to print your documents. In the next lesson, you'll learn how to move and copy text.


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