In this lesson, you will learn how to use footnotes and endnotes in your documents.
You use footnotes and endnotes to explain, comment on, or provide references for text in your document. A reference mark is placed in the text at the location of the text the note refers to, and the same reference mark is used at the beginning of the corresponding footnote or endnote to identify it. A footnote is positioned at the bottom of the page where its reference mark appears, whereas endnotes are grouped together at the end of the document.
The reference marks for footnotes can be either a symbol, such as *, or sequential numbers. Endnotes are almost always referenced by sequential numbers. Word manages your footnotes and endnotes for you, automatically renumbering them when you delete or insert a note in the document.
These are the steps required to insert a footnote or endnote in your document:
Figure 18.1
The Footnote and Endnote dialog box.
Timesaver Tip: Quick note keys To insert a footnote, press Alt+Ctrl+F. For an endnote, press Alt+Ctrl+E.
Editing and viewing footnotes and endnotes is done in the actual note position if you are in Page Layout view, or in a special pane if you are in Normal view. Select Normal or Page Layout from the View menu to change views.
If are in Page Layout View, you can edit and view footnotes and endnotes in the actual note position. Select Page Layout from the View menu to change to Page Layout view. In Normal view you edit footnotes and endnotes in a special pane.
To view a note, select View Footnotes or double-click the note's reference mark in the text. Then, edit the note text using Word's usual editing and formatting commands, including defining and assigning styles and using the Ruler. Click the Close button (if in Normal view) or the regular document text (if in Page Layout view) when you are done editing the note.
To move a note's reference mark to a new location in the text, select either the reference mark alone or with its surrounding text. Then drag it to the new location, or
To delete a note, select its reference mark and press Del. When you move or delete a numbered note, Word automatically renumbers the remaining notes.
Word's default settings are to number footnotes with arabic numerals (1, 2, 3...) and endnotes with lowercase Roman numerals (i, ii, iii...). You can change the numbering style of your document's notes as follows:
Figure 18.2
The Note Options dialog box with the All Endnotes tab displayed.
In this lesson, you learned how to include footnotes and endnotes in your Word documents. The next lesson covers Word's AutoCorrect feature.
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