10 Minute Guide to Word for Windows 95

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Page Numbers, Headers, and Footers

In this lesson, you'll learn how to add page numbers, headers, and footers to your documents.

Adding Page Numbers

Many documents, particularly long ones, benefit from having numbered pages. Word for Windows offers complete flexibility in the placement and format of page numbers. To add page numbers to your document:

1. Select Insert Page Numbers. The Page Numbers dialog box displays, as shown in Figure 17.1.

Figure 17.1
The Page Numbers dialog box.

2. Pull down the Position list and select the desired position on the page: Top of Page or Bottom of Page.

3. Pull down the Alignment list and select Left, Center, or Right. You can also select Inside or Outside if you're printing two-sided pages and want the page numbers positioned near to (Inside) or away from (Outside) the binding.

4. The default number format consists of Arabic numerals (1, 2, 3, etc.). To select a different format (for example, i, ii, iii), select Format and select the desired format.

5. Select OK.

When you add a page number using the above procedure, Word for Windows makes the page number part of the document's header or footer. The next section describes headers and footers.

What Are Headers and Footers?

A header or footer is text that prints at the top (a header) or bottom (a footer) of every page of a document. A header or footer can show the page number, or it can contain chapter titles, authors' names, or any other information you desire. Word for Windows offers several header/footer options:


Plain English: Headers and Footers The header is at the top of the page, and the footer is at the bottom.

Adding or Editing a Header or Footer

To add a header or footer to your document, or to edit an existing header or footer, follow these steps:

1. Select View Header and Footer. Word displays the current page's header enclosed by a nonprinting dashed line (Figure 17.2). Regular document text is dimmed, and the Header and Footer toolbar is displayed. On the toolbar, click the Switch button to switch between the current page's header and footer.

Figure 17.2
The Header and Footer Toolbar displayed after selecting View Header and Footer.

2. Enter the header or footer text and formatting using the regular Word editing techniques.

3. If you want the date, time, or page number inserted, click the appropriate button on the toolbar.

4. Click the Show Next and Show Previous buttons on the Header and Footer toolbar to switch between the various sections. As you edit, each header or footer will be labeled (for example, "First Page Header", "Odd Page Footer").

5. When finished, click the Close button on the toolbar to return to the document.


Timesaver Tip: Goodbye, header! To delete a header or footer, follow the steps above for editing the header or footer. Select all of the text in the header or footer; press Del.

Creating Different Headers and Footers for Different Pages

Normally, Word displays the same header and footer on all the document's pages. In addition, you have the following options:

To activate one or both of these options:

1. Select View Header and Footer.

2. Click the Page Setup button on the Header and Footer toolbar. Word displays the Page Setup dialog box. If necessary, click the Layout tab to display the page layout options (Figure 17.3).

Figure 17.3
The Page Setup dialog box.

3. In the Headers and Footers section of the dialog box, turn on the Different Odd and Even option and/or the Different First Page option.

4. Select OK to close the Page Setup dialog box.

In this lesson, you learned to add page numbers, headers, and footers to a document. The next lesson shows you how to use footnotes and endnotes in your documents.


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