10 Minute Guide to Word for Windows 95

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Working with Multiple Documents

In this lesson, you'll learn how to work with multiple documents in Word for Windows.

Moving and Copying Text Between Documents

When you have more than one document open, you can move and copy text between documents. These are the procedures to follow:

1. Make the source document active, and select the text that is to be moved or copied.

2. Press Ctrl+X or select Edit Cut (if moving the text), or press Ctrl+C or select Edit Copy (if copying the text). You can also click the Cut and Copy buttons on the Toolbar.

3. Make the destination document active. Move the insertion point to the location for the new text.

4. Press Ctrl+V, or select Edit Paste, or click the Paste button on the Toolbar.

Viewing Two Sections of a Document

Sometimes you will be working in a document, particularly a long one, and want to view two different parts of the document. For example, you might want to refer to what you wrote in the Introduction of a report while editing text in the Conclusions. Rather than continually scrolling back and forth, or printing a copy for reference, you can split the document window into two panes and view a different part of the document in each pane. Here's how:

1. Select Windows Split. Word displays a gray horizontal line across your document.

2. Use the mouse or the up arrow and down arrow keys to move the line to the desired position.

3. Click with the mouse or press Enter. The window will split into two panes at the line's position.

4. To remove the split from a window, select Window Remove Split.

When the window splits, each pane has its own vertical scroll bar and Ruler, as shown in Figure 30.1. The text in each pane of a split window scrolls independently. To switch from one pane to the other, click the desired pane. A split window not only lets you view two parts of a document, but also lets you copy and move text from one section to another.

Figure 30.1
A split window, showing two sections of a document simultaneously.

Saving Multiple Documents

When working with multiple documents, save documents with the File Save and File Save As commands that you learned in Lesson 6. These commands will save the active document only. You can save all open documents with a single command, File Save All.

Closing a Document

You can close an open document once you are finished working with it. To close a document:

1. Make the document active.

2. Select File Close.

3. If the document contains unsaved changes, Word for Windows prompts you to save the document.

4. The document is closed.

In this lesson, you learned how to work with multiple documents. In the next lesson, you'll learn how to use macros to automate your work.


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